Set Up Visibility of a Profile

This article is for the users who have an account role with the “Add Pages & Profiles” permission (that is, for Account Admins and the users who have a custom account role with the the “Add Pages & Profiles” permission under the Pages & Profiles section; see Account Roles).

Visibility of a profile controls whether a user can see and use the profile in various modules of the Emplifi Suite (for example, whether the user can select the profile in Publisher to publish a post to, or whether the user can select the profile when searching for content in the Content module).

By default, all the profiles are set to be visible to all Account Admins in the Emplifi account. You can configure visibility of individual profiles to make them visible to the other users in the Emplifi account; you can do that when adding a profile to the Emplifi Suite (see Add a Profile as Owned (Private) or Public) or at any time later.

Regardless of the visibility settings, all the profiles are always visible to all Account Admins. You cannot restrict a profile’s visibility to only selected Account Admins in the Emplifi account.

A profile is visible to a user when the user is assigned to the profile in the Emplifi Suite (and therefore the profile is assigned to the user too):

• When you check the Users tab of the profile, you can see the user.

  

• If you check the Profiles tab of the user, you can see the profile.

  

Make a profile visible to a user

To make a profile visible to a user, assign this user to the profile.

By default, all the profiles in the Emplifi account are visible to all Account Admins. You do not have to assign a user who is an Account Admin to the profile - this user was assigned to all the profiles automatically once they were assigned the Account Admin account role.

Steps:

1. Go to Settings -> Profiles.

2. Click the profile that you want to assign the user to.
   The profile opens.

3. Click the Users tab, then click +Add user.

   

   The dialog for adding users opens.

4. Select the user that you want to assign to the profile.

5. (Optional) Select the profile role that you want to assign to the user for this profile.
   If you do not select the profile role, the user's default profile role will be assigned.
   The profile role defines what a user is allowed to do with the profile's content. For more information, see Profile Roles.

6. Click Add users.
   The dialog for adding users closes.
   The user is assigned to the profile, and the profile is now visible to the user.
   If you now go to Settings -> Users, click the user, and then click the Profiles tab, you will see the profile there.

   

Disable a profile’s visibility for a user

To disable a profile’s visibility for a user, remove this user from the profile.

By default, all the profiles in the Emplifi account are visible to all Account Admins. You cannot remove an Account Admin from a profile.

Steps:

1. Go to Settings -> Profiles.

2. Click the profile whose visibility you want to disable for a user.
   The profile opens.

3. Click the Users tab.

4. Hover over the user that you want to remove, and click the trash can icon that appears.
   To remove multiple users, select the users to remove, and click Remove that appears at the bottom of the page.

5. Confirm the deletion.
   The user is removed from the profile. The profile’s visibility is disabled for the user.
   If you now go to Settings -> Users, click the user, and then click the Profiles tab, you will not be able to see the profile there.